Title
Special Event Applications - For the purpose of authorizing City Council approval of selected special events per R-14-12, implementing a moratorium on administrative approvals for events at City Dock; designating specific dates for the sale of merchandise in the Historic District in conjunction with only the approved special events; waiving City fees for Eastport Yacht Club 32nd Annual Eastport Yacht Club Lights Parade and the Annapolis Jaycees Grand Illumination; waiving parking fees for the Maritime Republic of Eastport Tug of War; and the reimbursement of full fees to the City for the cost associated with the other approved events.
Body
CITY COUNCIL OF THE
City of Annapolis
Resolution 24-14 Amended
Introduced by: Alderman Budge
Referred to
Economic Matters
Finance
A RESOLUTION concerning
Special Event Applications - II
FOR the purpose of authorizing City Council approval of selected special events per R-14-12, implementing a moratorium on administrative approvals for events at City Dock; designating specific dates for the sale of merchandise in the Historic District in conjunction with only the approved special events; waiving City fees for Eastport Yacht Club 32nd Annual Eastport Yacht Club Lights Parade and the Annapolis Jaycees Grand Illumination; waiving parking fees for the Maritime Republic of Eastport Tug of War; and the reimbursement of full fees to the City for the cost associated with the other approved events.
WHEREAS, the Annapolis City Council adopted R-14-12 on April 23, 2012 that enacted a moratorium on administrative approvals of major special events at City Dock; and
WHEREAS, R-14-12 shall expire on April 23, 2013 or on the effective date of pending Ordinance 16-14; and
WHEREAS, Section 7.40.090 of the City Code allows the City Council to designate certain days when peddlers, hawkers and itinerant merchants may sell in the Historic District or a nonresidential area; and
WHEREAS, Section 6.04.210 of the City Code states that "whenever a person leases, uses or occupies a City facility, the person shall be charged and pay a minimum of full fees for the use of the facility." Examples of City facilities include public spaces, grounds, parks, athletic facilities, fields, docks, piers, wet slips, moorings, developable waters, buildings, motor vehicles, equipment, structures, rooms or other parts of public buildings. Examples of City services include traffic control, crowd control, public safety support (police or fire), trash removal, sanitary services, recycling, bulk pick-up, the provision of water, sewer, electricity, communications or other utilities, transportation, and labor. Full fees "means the value of the right to lease, use or occupy the City facility as determined by the Finance Director in a fiscal impact note, plus all costs incurred by the City of Annapolis including, but not limited to, utility costs and costs associated with municipal services (public safety, public works, custodial, renovations, repairs, maintenance, transportation and parking)."
WHEREAS, the following applicants seek to hold special events in the City in 2014 (complete details are included in the attached staff report);
· The Annapolis Striders: Annapolis 10-Mile Run (Sunday, August 24, 2014)
· Revolution Annapolis: Feed Annapolis Five-Miler and Two-Miler Fun Run/Walk (Sunday SATURDAY, September 13, 2014)
· Annapolis High School: Homecoming Parade (Date to be announced)
· Semper Fi Fund: 6th Annual John Ripley Memorial Race (Sunday, November 2, 2014)
· Maritime Republic of Eastport: Tug of War (Saturday, November 8, 2014)
· Second Wind Productions: TCS Annapolis Running Classic (Saturday, November 22, 2014)
· Annapolis Jaycees: Grand Illumination (Sunday, November 30, 2014)
· Eastport Yacht Club: 32nd Annual Eastport Yacht Club Lights Parade (Saturday, December 13, 2014)
· DC Bowl Committee, Inc.: Military Bowl presented by Northrup Grumman, Parade, and 5K Road Race (Saturday, December 27, 2014)
NOW THEREFORE, BE IT RESOLVED BY THE ANNAPOLIS CITY COUNCIL that the City Council authorizes the special events included in Resolution 24-14.
AND, BE IT RESOLVED BY THE ANNAPOLIS CITY COUNCIL that sales of merchandise in the Historic District are allowed in conjunction only with the approved special events (Maritime Republic of Eastport Tug of War: Saturday, November 8, 2014) and in the geographic location of the approved special events.
AND, BE IT FURTHER RESOLVED BY THE ANNAPOLIS CITY COUNCIL that there shall be a waiver of full fees for the Eastport Yacht Club 32nd Annual Eastport Yacht Club Lights Parade and the Annapolis Jaycees Grand Illumination and the in recognition of the events' community service.
AND, BE IT FURTHER RESOLVED BY THE ANNAPOLIS CITY COUNCIL that there shall be a waiver of parking fees for the Maritime Republic of Eastport Tug of War.
AND, BE IT FURTHER RESOLVED BY THE ANNAPOLIS CITY COUNCIL that there shall be no waiver of full fees for any other approved special event in this resolution. Notwithstanding any other provision of law, the Director of Finance shall determine the full fees incurred by the City government and the organizers of the event shall reimburse the City for full fees. Consistent with past practice, parking fees shall be calculated based on the Finance Director's estimate of lost parking revenue
AND, BE IT FURTHER RESOLVED BY THE ANNAPOLIS CITY COUNCIL that a representative of the City will be present to resolve matters relating to this special event and his/her cell phone number shall be posted on the City's website during the hours the event is open to the public.
AND, BE IT FURTHER RESOLVED BY THE ANNAPOLIS CITY COUNCIL THAT ALL OF THE ABOVE LISTED SPECIAL EVENTS SHALL BE REQUIRED TO HAVE AN ADEQUATE AND EQUAL NUMBER OF REFUSE AND RECYCLING CONTAINERS PLACED TOGETHER AT ALL TIMES DURING THE SPECIAL EVENT. THE SPECIAL EVENT ORGANIZER SHALL COLLECT THE SAME MATERIALS AS THE CITY'S CURBSIDE RECYCLING SERVICE.
EXPLANATION
CAPITAL LETTERS indicate matter added to existing law.
Strikethrough indicates matter stricken from existing law.
Underlining indicates amendments.