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File #: O-25-18    Version: 1 Name:
Type: Ordinance Status: Adopted
File created: 5/17/2018 In control: City Council
On agenda: 7/23/2018 Final action: 7/23/2018
Title: Exempt Service Position Updates - For the purpose of modifying and updating certain position titles based on corresponding duties; amending certain position grades; clarifying reporting and salary approval requirements; and matters generally relating to the exempt service.
Sponsors: Gavin Buckley
Indexes: Finance Committee, Rules and City Government Committee
Attachments: 1. O-25-18 Exempt Service Mayors Office Updates.pdf, 2. O-25-18 Staff Report.pdf, 3. O-25-18 Fiscal Impact.pdf, 4. O-25-18 SIGNED.pdf

Title

Exempt Service Position Updates - For the purpose of modifying and updating certain position titles based on corresponding duties; amending certain position grades; clarifying reporting and salary approval requirements; and matters generally relating to the exempt service.

Body

 

CITY COUNCIL OF THE

City of Annapolis

 

Ordinance 25-18

 

Introduced by: Mayor Buckley

 

Referred to

Finance Committee

Rules and City Government Committee

 

 

AN ORDINANCE concerning

 

Exempt Service Position Updates

 

FOR                     the purpose of modifying and updating certain position titles based on corresponding duties; amending certain position grades; clarifying reporting and salary approval requirements; and matters generally relating to the exempt service.

 

BY                     repealing and re-enacting with amendments the following portions of the Code of the City of Annapolis, 2018 Edition

                     3.08.010

                     3.08.030

 

 

SECTION I:                     BE IT ESTABLISHED AND ORDAINED BY THE ANNAPOLIS CITY COUNCIL that the Code of the City of Annapolis shall be amended to read as follows:

 

TITLE 3 - HUMAN RESOURCES

 

Chapter 3.08 - EXEMPT SERVICE

 

Section 3.08.010 - Positions included.

 

The exempt service includes:

 

1.                      All the elected officials;

2.                      All department directors;

3.                      City Manager;

4.                      Communications Officer;

5.                      City Attorney;

6.                      Assistant City Attorney;

7.                      Attorney I;

8.                      Attorney II;

9.                      Community Relations SpecialistEngagement Administrator;

10.                      HumanConstituent Services Officerand Ombudsman;

11.                      Administrative Assistant;

12. Assistant City Manager;

13.                      Public Information Officer and Quartermaster;

14.                      Executive Office Associate;

15.                      Recruitment/Employee Relations Administrator;

16.                      Deputy Fire Chiefs;

17.                      Police Major and Captains;

18.                      Human Resources Manager;

19.                      Director of Office of Environmental Policy; and

20.                      Economic Development Manager;

21.                     Development/Events Specialist; and

22.                      Chief of Staff.

 

Section 3.08.030 - Salary.

 

A.                      1.                      For purposes of setting annual salaries, the following positions in the exempt service are assigned grades in the City's pay plan as indicated:

 

Position

Grade

Executive Office Associate

A10

Recruitment/Employee Relations Administrator

A15

Communications Officer

A18A15

Deputy Fire Chief

F18

Human Resources Manager

A18

Director of Transportation

A20

Director of Office of Environmental Policy

A20

Director of Recreation and Parks

A20

City Attorney

A20

Assistant City Attorney

A18

Attorney I

A14

Attorney II

A16

Director of Finance

A20

Director of Planning and Zoning

A20

Human Constituent Services Officerand Ombudsman

A18A14

Community Relations SpecialistEngagement Administrator

A12A14

Administrative Assistant

A8

Assistant City Manager

A14

Public Information Officer and Quartermaster

A12

Fire Chief

F20

Police Chief

P20

Police Major

P18

Police Captain

P17

Director of Public Works

A20

Economic Development Manager

A17

Development/Events Specialist

A12

Chief of Staff

A16

 

2.                      The salary of the Mayor for the term of office commencing on the first Monday in December, 2017, shall be an annual salary of ninety-eight thousand dollars and an entitlement to the benefits afforded to the City's exempt service employees.

 

3.                      The salary of each Alderman and Alderwoman for the term of office commencing on the first Monday in December, 2017, shall be an annual salary of fifteen thousand dollars. Each Alderman and Alderwoman shall be afforded an annual allowance of one thousand five hundred dollars to be used exclusively for education and training. Aldermen and Alderwomen shall participate in the Maryland State Retirement and Pension System.

 

4.                      The salary of the City Manager shall be:

 

i.                      Salary and Performance Reviews. A base salary for the City Manager ranging from one hundred thirty thousand dollars to one hundred eighty thousand dollars per year, with incremental increases based upon annual performance reviews conducted by the Mayor. The initial base salary shall be fixed within the provided range based upon the City Manager's education and employment experience. The annual performance review shall be based upon criteria established in advance by the Mayor in consultation with the Manager of Human Resources. The base salary and increments shall be subject to cost of living increases (COLAS) every two years, based upon COLAS awarded to other City exempt service employees during the two-year period. The City Manager's compensation shall be subject to reduction to the same extent as other City exempt service employees, including reductions based upon furloughs or similar actions.

ii.                      Benefits. The City Manager is entitled to receive the same benefits as other City exempt service employees, including but not limited to inclusion in the City's health care and retirement plans, in which the City and the employee contribute in the same proportion as other City exempt service employees.

iii.                      Allowances. The City shall provide the City Manager with a City vehicle, or additional compensation to reimburse the use of a personally-owned vehicle.

iv.                      Severance Pay. Three months' severance pay of salary if a City Manager has been removed from the position without cause, but there shall be no severance pay if the removal is for cause. Grounds for removal that constitute cause shall be 1) conviction of a felony or a crime of moral turpitude; or 2) malfeasance or misfeasance in office.

 

B.                      Salary raises for the list of positions included in the table in Section 3.08.030A.1:

 

1.                      Shall be justified by a performance evaluation by the City Manager or the Mayor, whichever is the Appointing Authority, that exceeds the minimum requirements for the position and shall be entirely at the City Manager or the Mayor's discretion, with the exception of those positions listed in Subsection (B)(2) of this Section;

 

2.                      Shall be justified by a performance evaluation by the Department Director that exceeds the minimum requirements for the position for the following positions:

 

i.                      Deputy Fire Chiefs,

ii.                      Police Captains,

iii.                      Police Major,

iv.                      Recruitment/Employee Relations Administrator,

v.                      Assistant City Attorney,

vi.                      Attorney I,

vii.                      Attorney II,

viii.                      Public Information Officer and Quartermaster,

ix.                      Economic Development Manager.

 

3.                      Shall not be awarded to an individual more frequently than once per year;

 

4.                      Shall not be for an amount exceeding one pay step in the grade range for the position as set in Subsection (A)(1) of this Section;

 

5.                      Shall not cause an individual's salary to exceed the maximum salary of the assigned grade.

 

C.                      Longevity salary increases awarded to civil service employees shall not be a benefit of the exempt service.

 

D.                      A City employee appointed to a position specified in Subsection (A)(1) of this Section shall be assigned to a salary in the new pay grade which is at a minimum five percent higher than the employee's salary prior to promotion or shall be assigned to the minimum of the new grade, whichever is higher. In no case shall the new salary exceed the maximum salary of the new grade.

 

E.                      For positions other than those specified in Subsection (B)(2) of this Section, tThe Mayor,or City Manager,or Department Director, whichever is the Appointing Authority, may make an initial appointment at a salary greater than the first step of the assigned grade for positions that report to them. The appointment and initial salary is subject to confirmation by the City Council. For those positions specified in Subsection (B)(2) of this Section, aAppointments to the following positions made by Department Director do not require City Council approval and initial appointments may be made at a salary greater than the first step of the assigned grade subject to the availability of funding.:

 

i.                      Administrative Assistant

ii.                       Assistant City Manager

iii.                       Executive Office Associate

iv.                     Chief of Staff

v.                        Communications Officer

vi.                     Constituent Services Officer

vii.                     Community Engagement Administrator

viii.                     Development/Events Specialist

ix.                     Director, Office of Environmental Policy

x.                     Human Resources Manager

xi.                        Deputy Fire Chiefs

xii.                      Police Captains

xiii.                     Police Major

xiv.                      Recruitment/Employee Relations Administrator

xv.                      Assistant City Attorney

xvi.                     Attorney I

xvii.                      Attorney II

xviii.                      Public Information Officer and Quartermaster

xx.                                           Economic Development Manager.

 

F.                     The appointment and initial salary for the following positions is subject to confirmation by the City Council:

 

                     i.                     City Manager

ii.                     City Attorney

iii.                     Police Chief

iv.                     Fire Chief

v.                     Director of Transportation

vi.                     Director of Recreation and Parks

vii. Director of Finance

viii. Director of Planning and Zoning

ix.                     Director of Public Works.

                     

FG.                     The Mayor shall report to the City Council on an annual basis the salaries of all positions listed in Subsection A of this Section, and all increases in salary awarded since the prior report.

 

 

SECTION  II:   AND  BE  IT  FURTHER  ESTABLISHED  AND  ORDAINED  BY THE ANNAPOLIS CITY COUNCIL that this ordinance shall take effect from the date of its passage.

 

 

 

EXPLANATION

Underlining indicates matter added to existing law.

Strikethrough indicates matter stricken from existing law.

[Brackets] indicate amendments.